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WORKSHOP

EFFECTIVE PROCUREMENT

Duration 
1-2 Days (depending on level of complexity)

Objectives
Provide a comprehensive overview, and understanding, of the necessary steps to ensure the successful procurement of significant goods or services.

Overview
The workshop will introduce highlight and discuss relevant topics, including:

Introduction
What is procurement?
Overview of the procurement process
 Risks from poor procurement

 
Preparing for procurement
Strategic issues and considerations
The ‘make or buy’ decision
Legal and financial considerations
Organisation considerations
 
Specifications and requirements
Identifying success criteria
Sourcing specifications
Requirements workshops
Preparing statements of requirements

 
Pre-Qualification
Sourcing potential suppliers
Supplier questionnaires and registration
Providing pre-tender information
Presentations and workshops
Supplier competitions and reductions
 
Preparing tenders
Preparing procurement specifications
 Essential elements and options
 The tender process
Milestones and significant dates
Instructions to tenderers
Contents of tender package
 Format for responses
Advertising tenders
 
Selecting suppliers
Preparing criteria for assessment
Handling non conventional, or late, responses
Open or closed assessments
Format of assessments
 Formation of review teams
 Supplier visits and presentations

 


Presentation method
The workshop is intended to be provided in a lecture format. The workshop will include a high level of graphic and animated content. A variety of practical examples and case studies will also be used, which will be current and relevant to the workshop and the audience. Where possible, instructors will also provide additional coaching and mentoring to students.

The  participants will also be encouraged to play an active role in the workshop. Participants will be encouraged to take part in a variety of exercises, as well as discuss various elements of the workshop and related issues.

Participants will receive a comprehensive set of notes relating to the workshop, as well as tip sheets, checklists and other supporting information, to take away for future reference.

This  staff development workshop is provided as an independent module, allowing it to be combined with other modules, as required.  If required, this workshop module can also be provided at a greater level of detail. 

This workshop module can be tailored to the requirements of the organisation, and can be adapted to complement other staff development, or change management related initiatives. 

Related courses    

Preparing proposals and tenders              Outsourcing and facilities management
Requirement gathering and assessment

Frequently Asked Questions (FAQ) regarding the workshops
All staff development is subject to Migrators Conditions of Service.

Return to staff development Introduction

 

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